Cloud-based file sharing is the process of using cloud computing technologies to share files between multiple users. It is a mechanism to synchronize data across multiple devices. In cloud-based file sharing, the user is allotted cloud storage (storage space on a server) to store, synchronize and share photos, videos, documents, and other files. These files can be accessed and downloaded globally through any internet-enabled device.
Is cloud-based file sharing advantageous for business?
Today technology is constantly gaining traction as an efficient business tool. As businesses spread out across diverse locations and time zones, the demand for secure online file storage and file sharing options are on the rise. Businesses need access to their data at all times, without increasing the overhead for hardware maintenance or storage maintenance. Cloud-based file sharing provides an efficient and cost-effective solution for such requirement.
Some of the major advantages of cloud-based file sharing are:
Accessibility
Accessibility of data on the go is the demand of most businesses today. Employees are increasingly using mobile devices like smartphones and tablets to access data whenever needed. One of the prime benefits of cloud-based file sharing is that data can be accessed from anywhere with the help of an internet-connected device.
Scalability
Cloud-based file sharing is ideal for any business with fluctuating cloud computing needs. Depending on the demand, the cloud capacity can be scaled up or scaled down. Customizable cloud storage plans and data backup options enable businesses to access and share data without having to worry about server capacity or hardware requirements.
Increased collaboration
With cloud-based file sharing, employees can review, edit, and process documents from anywhere and at any time. This offers teams the ability to act in synchronization and leads to increased work efficiency. Due to cloud-based file sharing apps, employees can make updates in real time, which provides them complete visibility of their collaborations.
Disaster recovery
Reliability of data recovery is a major advantage of cloud-based file sharing. Many small businesses do not have the expertise or the financial resources needed for implementing robust disaster recovery measures. Cloud-based backup and recovery solutions help to overcome such challenges. Businesses can avoid huge investment, save time, and avail third-party expertise with cloud-based data recovery solutions.
Security
Cloud-based systems often provide better security for storing data as compared to physical systems of businesses. In cloud-based storage, data is encrypted during transmission as well as at rest. This ensures the security of data from unauthorized users. Moreover, cloud storage systems enhance the level of security by adding a layer of data protection for the files. Data backups are stored in a secure location, away from the original files.
Should you adopt cloud-based file sharing for business?
Though cloud-based file sharing offers various benefits, it also has a few drawbacks. One disadvantage is that data cannot be accessed without an internet connection. Some cloud service providers allow a specific bandwidth for storage, exceeding which the client has to pay additional charges. Safety and privacy of storing data remotely are also a concern for some businesses.
However, with workforces turning increasingly mobile and collaboration remaining critical to successful business operations, the advantages of cloud-based file sharing far outweighs the disadvantages. It offers a secure and seamless solution to synchronize and share files across locations, devices, and people.
Since efficiency is crucial for business survival, cloud-based file sharing can completely serve your purpose. The market for cloud technology is steadily increasing and becoming more competitive. Cloud service providers are offering improved security and better features at affordable prices. Moving towards cloud-based file sharing services is not only an advantage, it is a necessity. You can concentrate on your core business activities while cloud technology takes care of your file accessing and handling issues. Since cloud-based file sharing is definitely here to stay, adopting this technology for business makes complete sense.
